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Bid Writing help for YPO Frameworks | Yorkshire Purchasing Organisation

YPO – Yorkshire Purchasing Authority – Bid Writing Help for Frameworks

help bidding for YPO frameworksOver 50 years ago, a number of local authorities based in Yorkshire decided to combine their procurement functionalities in order drive cost savings and efficiencies. They developed the Yorkshire Purchasing Organisation (YPO) to purchase and procure items together and drive cost savings.

The YPO has grown substantially over the past fifty years and now has over 33,000 customers across the UK. Their clients and ‘purchasers’ are from both the public and private sectors. The YPO offers a range of services across industries such as education and construction.

How our team helps clients write YPO Bids

Our team of professional bid writing consultants have helped many organisations write winning bids and applications for YRO frameworks and other opportunities. We are familiar with the process for YPO bids as we work on these types of bids monthly for a range of opportunities for our clients including:

  • Multi-supplier frameworks
  • DPS Opportunities
  • Call-offs
  • Tenders
  • Mini-competitions

Our team of bid writers love helping clients win YPO bids. Tsaks Consulting has been helping clients across the UK win YPO frameworks for over nine years as well as write and win bids for one-off calls ups.

Generally speaking, a framework application is a complex document with up to 9000 words. In addition, you will have supporting documentation, responses to compliance requests (documents) and references. You need to submit quality responses, detailed method statements and evidence based responses that comprehensively answer each response. Our team of bid and tender writers can help you write a response that scores well.

Bid writing strategies to help you win YPO Frameworks and bids

  • Write concise, comprehensive and well-structured responses. When responding to a YPO framework – you need to score well on every question. Firstly, this means you need to answer the questions. Ensure to use the structure of the question to develop your sub-headings and a response framework. Don’t include any technical jargron or ‘woffle’ marketing words or sentences in your response. Be direct and provide a concise answer. Finally, make sure you answer all aspects of the question – especially when one question has a number of mini-questions built into it.
  • Provide evidence for all your claims. The reality is that any business across the UK can and will say anything and write anything to be appointed to a framework. In order to give your submission credibility in the eyes of the procurement team (the reader) you need to provide facts and figures and as much evidence as possible. When you are detailing case studies and testimonials, make sure you put a dollar or number value on as much as possible. This ensures any benefits you deliver are quantified in your bid.
  • Comply with the instruction and mandatory requirements. In all TPO framework applications and tenders, there are instructions provided on what to complete, what questions you need to respond to and what mandatory information and criteria you need to comply with. You also need to comply with font type and size requirements.
  • Develop win themes that matter. You can call these unique selling points or whichever marketing term. Essentially, you need to look at the key challenges facing the organisations purchasing the frameworks you are looking to be placed on, and tailor your win themes accordingly. Remember to look from the outside in in terms of what benefits you bring.

What is a YPO framework and how do they work?

DPS Agreements or Frameworks set up by the YPO are used by public sector entities and departments to purchase goods and services. The advantage for the public sector departments are they get access to good competitive prices from vendors who have been pre-vetted and been through a competitive bid process.

Many YPO DPS agreements work off a ‘permanently open’ arrangement which is great for suppliers who are looking to break into the market. It means that, as opposed to having to wait 3 years for a panel arrangement to end before having the chance to tender, you can submit an application at any time in order to view opportunities. It is important to conduct a thorough bid / no-bid process before submitting a bid for a YPO framework or DPS agreement to make sure you are not wasting your time bidding for something you have no real chance of winning. Ensure you have the right expertise and experience (and product) to provide the service you are bidding for and to complete the requirements of the bid and give yourself the best chance of winning.

The opportunities available at the present (31 May 2024) are:

  • PO – 000750 Vehicle Telematics & Journey Recorder
  • YPO – 000772 Road Marking and Surfacing
  • YPO – 000879 FM Services – Building in Use Support Services
  • YPO – 000880 Building Envelope Services
  • YPO – 000881 Ground Maintenance Services
  • YPO – 000882 FM Services – Internal Fit-out and Maintenance
  • YPO – 000925 Highway Electrical Installations
  • YPO – 000978 Insurance Placement DPS
  • YPO – 000985 YPO New Food Deal
  • YPO – 000999 Training Solutions for The Emergency Services and wider Public Sector
  • YPO – 001015 Appropriate Adults
  • YPO – 001021 School Uniform
  • YPO – 001051 Insurance Placement DPS For Housing sector
  • YPO – 001056 Metering and Meter Data Services
  • YPO – 001066 Alternative Fuelled Vehicles
  • YPO – 001080 The Supply of Renewable Biomass And Related Services
  • YPO – 001086 Apprenticeships
  • YPO – 001087 Low Energy Lighting Systems to Include Internal, External and Emergency Lighting
  • YPO – 001110 Emergency Response and Rescue Equipment
  • YPO – 001117 Fleet Management
  • YPO – 001148 Drones and Associated Services
  • YPO – 001180 – Laundry Services & Specialist PPE Maintenance including Decontamination
  • YPO – 001198 Insurance Placement DPS II
  • YPO – 001200 Enforcement Agency Services
  • YPO – 001218 Critical Incident Management and Public Safety Software and Systems
  • YPO – 001229 Network Connectivity and Telecommunication Solutions II
  • YPO – 001255 The Supply of Premium Handwriting Pens
  • YPO 001187 – Supply of Natural Gas and Associated Services
  • YPO 001241 – Workwear and PPE
  • YPO 001243 – Supply of PVA, Tapes and Adhesives

Most of the YPO Frameworks and DPS agreements have both direct award and mini-competitions. Once you are on the panel, you can go for both of these types of opportunities, and it is a very quick, cost-effective way of winning business.

Advantages to small and medium businesses within the YPO Frameworks and how our consultants can help you win

We have helped many small and medium sized businesses across the UK write winning framework proposals and bids. One of the advantages our SME clients love is that the way DPS agreements are structured. The YPO supports the government priorities and focus on purchasing from small businesses.

There are many different geographic locations which YPO Frameworks and DPS agreements are split into. As a result, some of the contracts are small and focused on a specific region or local location. With social value forming such a large part of government procurement, small and medium businesses are in a strong position when it comes to showing their commitment to a local area and providing that the downstream economic benefits of a bid will flow through to the local community.

What is the evaluation process and criteria for YPO bids?

The best part of the YPO procurement process is their transparency when it comes to evaluation criteria. As part of the procurement documentation, ITT or framework request, the YPO will stipulate exactly what percentage of the weighting criteria will be placed on price and what percentage on other factors (quality, previous experience, references etc).

They also provide a detailed matrix of what is required to score well in each question. When you are developing your bid, it is important to tailor the question to ensure you will score well against the evaluation criteria provided.

Type of services the YPO Frameworks purchase

The YPO Frameworks and agreements cover a broad range of services across a number of categories. These include:

  • Building and Construction Frameworks
  • Facilities Management Frameworks
  • Health and Social Care Frameworks
  • Corporate and Financial Services Frameworks
  • Fleet Frameworks
  • Highways Frameworks
  • Emergency Services Frameworks
  • Food and Catering Frameworks
  • HR and People Frameworks
  • Energy Frameworks
  • Furniture Frameworks
  • Technology and Communication Frameworks

Helping clients across the UK

Our team of writers have helped businesses across the UK including in Yorkshire (including North Yorkshire and towns such as York, Harrogate, Scarborough, Whitby, Middlesbrough, Richmond, Northallerton, Skipton, Selby), South Yorkshire and towns and cities such as Sheffield, Doncaster, Rotherham, Barnsley and Chesterfield), West Yorkshire (including towns and cities such as Leeds, Bradford, Wakefield, Huddersfield, Halifax, Calderdale, Kirklees), East Riding of Yorkshire (Kingston upon Hull, Beverley, Goole, Driffield and West Yorkshire (such as Cheshire), as well as the Greater Manchester and Manchester region, and Lankashire.

In addition, we have helped businesses and organsiations from across the UK and in other regions to successfully bid for and secure YPO framework and tender opportunities.

Chat to our team today to talk about how we can assist with your next bid.